WMS Regi Jaya
Smart Warehouse Management System for industrial services — unifying inventory, logistics, and asset management across multiple project sites.
Background & Challenges
Before the WMS, PT Regi Jaya faced critical warehouse management challenges across their industrial service operations.
Scattered Inventory
Spare parts and consumables spread across multiple sites without centralized tracking.
Poor Visibility
No real-time view of stock levels, part conditions, or location status across sites.
Inefficient Fulfillment
Delays in supplying critical components due to manual picking and dispatch rules.
Traceability Gaps
Limited audit trail for movements, transfers, and usage across projects.
Integration Needs
Challenges linking warehouse operations with engineering, maintenance, and procurement.
Key Capabilities
Comprehensive warehouse management features tailored for industrial operations across multiple project sites.
Real-Time Inventory Tracking
Barcode / QR scanning for parts, spares, and tools with instant stock updates.
Inbound & Outbound Workflows
Automated receiving, put-away, picking, packing, and dispatch processes.
Inter-Site Transfers
Seamless part transfers between warehouses and project sites with full audit trail.
Stock Valuation & Depreciation
Financial reports on asset value, depreciation over time, and cost impacts.
Role-Based Dashboards
Custom views for managers, warehouse staff, maintenance teams, and procurement.
Mobile Device Interface
Handheld scanners and mobile app for field staff to perform operations on the floor.
ERP & Maintenance Integration
APIs and connectors to core systems — maintenance management, procurement modules.
Analytics & Optimization
Stock turnover, dead stock, reorder points, layout efficiency and throughput insights.
Warehouse Workflows
From vendor purchase to project delivery and back — a complete inventory cycle with inspection, approval, and return handling at every stage.
Procurement creates PO for vendor — items, quantities, and delivery schedule.
Field staff scans incoming items on mobile — verifies against PO, flags discrepancies.
Quality check with photo evidence. Manager reviews and approves — stock auto-updated.
Project managers browse available stock and reserve items for upcoming project needs.
Approved requests picked, packed, and shipped with auto-generated delivery notes.
Unused or repaired items returned from project site — inspected and re-entered into stock.
Vendor Receiving Management
Every item that enters your warehouse is tracked from purchase order to approved receipt — with built-in inspection, discrepancy handling, and multi-site transfers.
Purchase Orders
Create, track, and manage vendor POs with full document control and sharing.
Goods Receipt
Scan and verify incoming items against PO on mobile — real-time stock update.
Item Inspection
On-device quality checks with photo evidence and discrepancy flagging.
Receipt Approval
Multi-level approval workflow before stock confirmation — audit-ready.
Discrepancy Handling
Non-PO items, damage reports, refund processing, and incident tracking.
Vendor Transfers
Inter-site transfer management with chain-of-custody audit trail.
Request & Book Items
Project managers can view all available stock in real-time, request items for their projects, and book inventory to guarantee availability when needed.
| Part | Available | Booked | Zone | Action |
|---|---|---|---|---|
Bearing SKF 6205 P-00847 | 24 | 8 | A-12 | |
O-Ring Set 42mm P-01203 | 47 | 15 | B-04 | |
Filter Element HF-35 P-00512 | 0 | 12 | C-08 | — |
Gasket Set DN150 P-02081 | 10 | 5 | A-06 | |
Coupling Flexible 28mm P-00934 | 15 | 0 | B-11 |
Full Stock Visibility
Project managers see real-time stock across all sites — available, booked, and total quantities.
Item Booking
Reserve items for your project before they're needed — guarantees availability on schedule.
Project Allocation
Each request is linked to a project code — full traceability of who uses what and where.
Request Tracking
Track request status from submission to delivery — with estimated fulfillment timelines.
Request, Approve, Ship
From internal item requests to auto-generated delivery notes — every outbound movement goes through structured approval and real-time stock validation.
Request
Staff submits item request with project, quantity, and urgency.
Approve
Manager validates stock availability and authorizes release.
Prepare
Warehouse picks, packs, and stages items for shipment.
Ship
Auto-generated delivery note. Goods dispatched to destination.
Every outbound item linked to request, approval, and delivery note.
Delivery notes generated automatically — no manual paperwork.
Validation against live inventory before authorizing release.
Configurable approval chains based on item value and quantity.
Mobile Scanner & Field App
Field staff use handheld scanners or mobile devices to perform all warehouse operations — scan, verify, confirm, and sync in real time.
Barcode / QR Scanning
Scan parts instantly using the device camera or dedicated barcode scanner hardware.
Bin Location Assignment
System suggests optimal bin locations — staff scans to confirm put-away or pick.
Offline-First Operation
Works without internet. Syncs automatically when connectivity is restored.
Verification Workflow
Every scan is verified against the work order — preventing wrong picks and misplacements.
Item Transactions & Lifecycle
Every asset is tested, tracked, and accounted for — from quality control to status changes to stock adjustments.
Asset Status
1,742 total itemsQuality Testing
Test tools and equipment before deployment — with retesting capability for failed items.
Status Lifecycle
Track every item from active to decommissioned — full audit trail of every status change.
Stock Adjustments
Correct stock quantities with reason codes and approval — prevent discrepancies.
Retest & Recertify
Trigger retests for items that failed QC — ensure only certified assets enter operations.
Stock Opname
Digital stock take — scan, count, compare, and adjust. No more paper-based inventory audits with missing data.
| SKU | Part Name | System | Actual | Variance | Status |
|---|---|---|---|---|---|
| P-00847 | Bearing SKF 6205 | 24 | 24 | — | Match |
| P-01203 | O-Ring Set 42mm | 50 | 47 | -3 | Shortage |
| P-00512 | Filter Element HF-35 | 12 | 12 | — | Match |
| P-02081 | Gasket Set DN150 | 8 | 10 | +2 | Surplus |
| P-00934 | Coupling Flexible 28mm | 15 | 15 | — | Match |
| P-01567 | Valve Gate DN100 | 6 | 4 | -2 | Shortage |
Mobile Scanning
Scan barcodes/QR codes with mobile devices — no paper sheets needed.
Variance Reports
Automatic discrepancy reports with root cause tracking and approval workflows.
Anomaly Alerts
Immediate alerts when physical counts deviate beyond threshold from system records.
Audit Trail
Full traceability for every count, adjustment, and approval — compliance ready.
Platform Architecture
Multi-site warehouse platform built on .NET Core with mobile-first scanning, real-time sync, and ERP integration.
Enterprise Administration
Built for multi-team warehouse operations — granular role control, user governance, dynamic menus, and full audit trail.
Role-Based Access
Create custom roles, assign permission profiles, and control feature-level access across teams.
User Governance
Manage employees, developers, and system users — structured onboarding with role separation.
Permission Profiles
Flexible permission system — create, duplicate, or configure granular access rights per profile.
Dynamic Menus
Role-based navigation — each user sees only what they need. Add, nest, or remove menu items.
Custom Events
Business-specific workflow triggers — automate actions based on warehouse events.
Analytics & Reporting
Real-time dashboards for stock levels, zone utilization, turnover rates, and operational KPIs across all sites.
Zone Utilization
Turnover Rate
Impact & Outcomes
Measurable outcomes from the WMS implementation — transforming warehouse operations across all sites.
Reduced Stockouts & Delays
Critical parts are always available when needed — zero surprise shortages.
Improved Efficiency
Less manual handling, fewer errors, faster fulfillment operations.
Cost Savings
Better utilization of inventory, reduced redundant purchases.
Traceability & Compliance
Full audit trails for every part movement, transfer, and usage.
Faster Pick Times
Optimized routes and bin suggestions cut average pick time significantly.
Scalable Operations
System supports expansion across new sites and business units.
Built for Your Industry
WMS RJ adapts to the unique demands of industrial and enterprise warehouse operations across multiple sectors.
Industrial Manufacturing
Heavy equipment parts, raw materials, and production supplies — tracked from vendor to shop floor.
Logistics & Distribution
Multi-depot inventory coordination with full inbound/outbound traceability and delivery documentation.
Multi-project Warehousing
Allocate and book stock across concurrent projects — each item linked to a project code.
Equipment Management
Track tools, spare parts, and maintenance assets with built-in testing and lifecycle management.
Enterprise Inventory
Large-scale inventory operations with role-based access, multi-level approvals, and audit compliance.
Ready to Optimize Your Warehouse?
Unify inventory, automate workflows, and gain real-time visibility across every site — all from one platform.